Open Access and Copyright Policies

Aperto is Equinox’s new ‘gold’ (author/funder pays) option for publishing peer-reviewed articles on a fully open-access basis across the range of our humanities and social science journals.  We are introducing this option to enable authors to comply with funding body requirements where publishing research papers Open Access is a stipulation of funding. Of course, there is no obligation to choose this route to publication unless your funding agent requires it. 

Contributors submit their article in the usual fashion to an appropriate Equinox journal. The paper is peer-reviewed in the normal way but once the article is accepted for publication, the contributor  selects the route she wishes her paper to follow to publication.

1. Traditional Model/Institutional Repositories

Under the traditional model, Equinox does not charge any APC (article processing charge) for papers that have passed peer review and been accepted for publication. The journal is run on a subscription basis with ‘pay-per-view’ facilities enabling the purchase of single articles.  Authors sign a Contributor Agreement  which transfers copyright to the publisher while reserving for themselves a range of scholarly usage rights including, of course, moral rights as author. Among other things, this allows the institute employing the author to post the post-refereed  pre-print version of the article  in its Institutional Repository/website with the appropriate acknowledgement after an embargo period of 12 months from the date of official publication.  It is mandatory that the institution link to the Equinox site where the version of record resides on the Equinox site.   Under no circumstances may they post the final PDF of the article but only the contributor’s manuscript version.

Income from subscriptions as well as any income deriving from the negotiation of subsidiary rights pays for the costs of publication. In the case of Society journals and most of our other journals, this income is shared with the sponsoring societies or editors in the form of profit sharing, royalties, fees or other benefits such as royalties from associated book series.  Note that all of our journals already publish book reviews, notices and some other short pieces such as editorials on an open access basis without fees.

Equinox handles all permission requests and is responsible for ensuring that any subsidiary use is properly licensed and does not involve republication that would distort the argument or integrity of the original paper or which would involve plagiarism.

These journals are all offered as online-only or print + online subscription models for library purchase and for society journals online-access is also included as one benefit of membership. There are also ‘pay-per-view’ options for anyone wishing to buy a single article at a time, rather than take a subscription.

In some cases, journals are moving towards a ‘continuous publication’ model whereby articles are copyedited, typeset and published as ‘Online Early’ upon acceptance and ahead of the rest of the contents of their issue.

Equinox makes provision for off-site, perpetual archiving of all issues of journals through participation in Portico and similar schemes to ensure preservation and allow former subscribers to have on-going access to content that they paid for.

Each year a number of our journals publish special thematic issues. Some of these may also be published later as books (with the addition of  new or revised chapters, a new introduction, a new cover design and the addition of an index).  In such cases, contributors are sent separate book contributor agreements.   Here are some recent examples of special issues that have been later adapted for publication as books:

Iconic Books and Texts — first published as a special issue of Postscripts

Contrastive Discourse Analysis — first published as a special issue of Linguistics and the Human Sciences

Heavy Metal — first published as a special issue of Popular Music History

2. Open Access Model, Contributor Agreements and Policies

Our  preferred open access contributor agreements are based on the principles of the specific license  proposed by  the Creative Commons  CC BY-NC-ND 3.0 http://creativecommons.org/licenses/by-nc-nd/3.0/.

 The contributor is asked to sign a Contributor agreement in which grants Equinox a license to publish the article as the final, definitive, and cite-able version of scholarly record. The license outlines the rights which Equinox intends to grant to end users and which spells out some restrictions on re-use such as:

–          No commercial use

–          No creation of derivative products

and some specific endorsed/permitted activity such as permission for text and data mining for scholarly and translation purposes

Your funder may require publication under the more liberal Creative Commons license (‘CC BY’ license) permitting  reuse of your work without prior permission  with no restriction apart from the need to acknowledge authorship.  If you need to proceed under the ‘CC BY’ license we will make arrangements. At present, if your  work is funded by Research Councils UK (RCUK) or the Wellcome Trust you must select the Creative Commons Attribution License 3.0 (CC-BY).

How much does it cost if I chose to publish my article under the ‘Aperto’ Option?

£1,250.00 – £1,500 per article (articles with colour images are charged the higher fee); existing Equinox authors, series editors, board members are eligible for a discount.

How do I pay?

Invoicing takes place on acceptance of the article after peer review. Payment can be made via credit card, or an invoice can be requested and is due upon publication. For any questions, please contact Yvonne Nazareth, our Journal Services Manager at the time your paper is accepted.

Are any taxes applicable?

Authors resident in any of the countries of the European Union must add UK Value-Added Tax (VAT, currently 20%). Institutions outside the UK paying the fee on behalf of the author and who provide their VAT registration number will not be charged UK VAT.

Under what circumstances are refunds made?

If, before publication, we reasonably consider that the article should not be published, on the advice of our legal counsel, we may decline to publish the article, in which case we would refund the open access article publishing fee.

If, after publication, we reasonably consider that the article should be retracted or removed from our website, for example, because of a breach in author warranties, we may retract and withdraw it, and in such case will be under no obligation to refund the open access article publishing fee.

Are there discounts for Equinox Book Authors, Journal Editors or Board Members?

Authors or series editors of, or contributors to, Equinox books, or members of the editorial boards of any Equinox book series or journal are entitled to a discount of 35% on APCs . Eligible authors are those whose works are currently in print within the Equinox portfolio or whose works were originally published by Equinox.  Please contact us to make arrangements for the discount to be applied.

 Discounts for Institutional Partners

Institutional partners are those that have current subscriptions to Equinox journals valued at £600.00. Contributors based at such institutions are entitled to a 15% discount on the article publishing charge for their article, should they wish to publish on an open-access basis. Institutions with a direct subscription to any Equinox journal package will benefit from a further 5% discount. Articles by Equinox book authors or series editors, series board members, journal editors or journal board members from such institutions will qualify for their author discount of 35%. Thus an Equinox author whose institution takes one of our online journal packages would receive the maximum discount of 55%.

 How will Open Access Content Affect Subscription Prices?

This option was launched in 2013. We review the subscription prices of each journal annually to assess what degree of take-up the Aperto option has had among contributors and make an appropriate adjustment to each journal’s subscription price. The baseline prices were those set for the 2015 annual renewal cycle.

 Restrictions on Re-use?

Our  preferred open access contributor agreements are based on the principles of the specific license proposed by  the Creative Commons  CC BY-NC-ND 3.0 http://creativecommons.org/licenses/by-nc-nd/3.0/.

This license does not allow the creation of derived works or the omission of passages  from a published work or changes to a published work such as the right to translate, adapt, abridge, produce ‘treatments’ based on the original, and so forth). The reason we  prefer this license is because we think  that unfettered reuse allowed under the ‘CC BY’ will lead to violation of an author’s moral rights and we believe commercial re-use should be licensed. Furthermore, where content in the article is identified as belonging to a third party, it is the obligation of the user to ensure that any reuse complies with copyright policies of the owner. As publisher, it is our role to make this clear to any potential licensee.  We do not believe that the market will ‘police itself’ in this respect.

However, as noted above, if your funder insists on the ‘CC BY’ license, we will accommodate you.

What if there are multiple or co-authors contributing to my article?

You must ensure that you have the consent of all co-authors to submit the article for publication and that you have the right to sign the agreement on their behalf. Should you opt for Aperto, all authors must agree and sign our Contributor Agreement, and at least one author will need to pay the publication fee.

What if my employer holds the copyright in my work?

Please contact us directly, as you may need to sign a separate form.

 What if I am a government employee?

Please contact us directly, as you may need to sign a separate form.

If you have any other queries about our open access policies, please contact us.